Office Supply Purchasing Policy

Purpose/Scope

The Office of Procurement and Materials Management is responsible for establishing and maintaining vendor contracts. The procedure provides University approved methods, which ensure that high quality goods and services are procured in a consistent, cost effective, and efficient manner to meet UCM’s business needs. It is intended to enable University employees to spend the minimum amount of time shopping for suppliers while receiving the best value.

Procedure

The University has selected Amazon Business as the only office supply vendor, which can be accessed through UCMarket, the university’s eProcurement purchasing system. All office supplies, excluding those listed on the second page, shall be purchased through this vendor. The items available represent items negotiated on contract and, in most instances, are the lowest price available for the item.

Except as specified herein, expenses incurred for purchasing office supplies through other mechanisms, including personal Amazon accounts, using a Business Procurement Card, personal funds, and any other manner, are not allowed.

The purchase of 8 ½ “x 11” copy paper must be made through the warehouse via a Banner requisition.

Office Supplies include but are not limited to:
• General desk hardware/supplies
• Notebooks/binders/folders/labels
• Writing utensils
• Basic art supplies 
• Ink and Toner

 

Office Supplies do not include:
• Copiers/Multi-Function Devices/Printers
• Logo paper
• Specialty art supplies
• Furniture, including chairs – contact Procurement

For more information, please contact the procurement department at 543-4001.